Vacancy: Office Administrator (School Of Bhakti)

Vacancy: Office Administrator (School Of Bhakti)

Here at Bhaktivedanta Manor we are looking for a confident and keen Office Administrator to join a robust and dynamic team at the School of Bhakti.

The Office Administrator is the single point of contact for administration at the School of Bhakti (SB) which is a pivotal role as it encompasses logistics from inception to delivery of courses, events and retreats

Key responsibilities:

  • Maintain Courses, Events and Retreats schedule with relevant information such as links to
    the courses and highlighting to the relevant teams of any clashes with festivals
  • Facilitate meeting at the beginning of each quarter to ensure that all streams are aligned with the services required for courses, events and retreats
  • Update courses, events and retreats posters if needed
  • Create Civi CRM course registration links
  • Create course, events and retreats Zoom links and maintain Zoom rooms calendar
  • Quality check promotions on website and social media platforms – only scheduled courses, events and retreats
  • Handle communication of all approved/cancelled/postponed courses, events and retreats to all SB leaders
  • Book Manor rooms, coordinate and help with room set up/set down
  • Liaise with Technical and Operations Team for all equipment/resources requirements prior to the start of onsite/online courses
  • Assisting in providing student register to the SB Tech and Operations when necessary
  • Compile number of people registered for each course / event on a weekly basis
  • Maintain an organised repository/archive of all course materials and recordings for both Students and Teachers to access
  • Print and provide course certificates to Technical and Operations Team to distribute to qualified students
  • Manage the SB Reception
  • Assist with candidates queries (SB phone and Inbox)
  • Manage procurement of supplies, materials, equipment and inventory management
  • Assist in improving operational management systems, processes and best practices
  • Attend regular periodic meetings and provide progress updates

Core Competencies:

  • Practicing ISKCON Regulative Principles and regularly chanting
  • Proven work experience as an Office Administrator or similar role, desirable
  • Excellent communication and interpersonal skills
  • Outstanding planning, organisational and time management skills
  • Quality focused approach with good eye for detail
  • Must be a team player
  • Ability to serve under pressure
  • IT literate skills and familiar with MS-Office is a must

Location: Hare Krishna Temple, Bhaktivedanta Manor, Hilfield Lane, Watford WD25 8EZ
Hours: 3 days a week (21 hours) Sat and Sun core hours: 9am to 5pm with one hour for lunch, on site at the Bhaktivedanta Manor, with flexibility to spread remaining 7 hours during the weekdays

If you are up for the challenge, get in touch with us with your CV and a covering letter.

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