Vacancy: School Of Bhakti – Operations Director

Vacancy: School Of Bhakti – Operations Director

The Operations Director is the single point of contact for operations and administration at the School of Bhakti (SB) which is a pivotal role as it encompasses logistics from inception to delivery of courses, events and retreats, working with a larger team of staff and volunteers & Directors. No prior experience is necessary, just the willingness to learn and give 100%.

(School of Bhakti has an incredible team of volunteers and directors who are very hands on and will help any candidate settle into this role, this role provides an incredible opportunity to impact peoples lives in the most profound way by giving them spiritual education)

Essential Roles and Responsibilities:

  • Maintain Courses, Events and Retreats schedule with relevant information such as links to the courses and highlighting to the relevant teams of any clashes with festivals
  • Facilitate meeting at the beginning of each quarter to ensure that all streams are aligned with the services required for courses, events and retreats
  • Update courses, events and retreats posters if needed
  • Create course registration links
  • Create course, events and retreats Zoom links and maintain Zoom rooms calendar
  • Quality check promotions on website and social media platforms – only scheduled courses, events and retreats
  • Handle communication of all approved/cancelled/postponed courses, events and retreats to all SB leaders
  • Book Manor rooms, coordinate and help with room set up/set down
  • Liaise with Technical and Operations Team for all equipment/resources requirements prior to the start of onsite/online courses and help set up as required (e.g. connect computer to screen, start zoom)
  • Assisting in providing student register to the SB Tech and Operations when necessary
  • Compile number of people registered for each course / event on a weekly basis
  • Maintain an organised repository/archive of all course materials and recordings for both Students and Teachers to access
  • Print and provide course certificates to Technical and Operations Team to distribute to qualified students
  • Manage the SB Reception
  • Assist with candidates queries (SB phone and Inbox)
  • Manage procurement of supplies, materials, equipment and inventory management
  • Assist in improving operational management systems, processes and best practices
  • Attend regular periodic meetings and provide progress updates

Skills required

  • Practicing ISKCON Regulative Principles and regularly chanting
  • Proven work experience as an Office Administrator or similar role, desirable
  • Excellent communication and interpersonal skills
  • Outstanding planning, organisational and time management skills
  • Quality focused approach with good eye for detail
  • Must be a team player
  • Ability to multi task and serve under pressure
  • IT literate skills and familiar with MS-Office is a must

Location: Hare Krishna Temple, Bhaktivedanta Manor, Hilfield Lane, Watford WD25 8EZ

Hours: 3 days a week (21 hours) Sat and Sun core hours: 9am to 5pm with one hour for lunch, on site at the Bhaktivedanta Manor, with flexibility to spread remaining 7 hours during the weekdays (Full Time position considered)

closing date: 27th October 2023

Salary:Current minimum wage

If you are up for the challenge, get in touch with us with your CV and a covering letter by 27 October 2023.